Email/Gmail

Gmail, the email provider at St. Anne's, is a Google application (program). You can access this email from anywhere that you have access to the internet. Using any web browser (Safari, Firefox, etc) you type in http://mail.st-annes.org and enter your username and password.

The following topics were discussed this morning during the Wednesday Tech Topic:


Labels - Gmail uses "labels" instead of folders to organize emails. All emails that you receive are placed into your "Inbox", except for Spam. The "Inbox" is a label that is automatically attached to your incoming emails. In order to create a new "label", locate the labels section on the left hand side of the webpage.
Under the label heading, click on "Edit labels". The next screen will ask you to create a label. A label is an organizing tool. You can create as many labels as you like. Think about general names for your labels, i.e. meetings or admin, that will cover several emails. If there is an email that falls under multiple labels, you can apply more than one label to an email.


Once you have created a label, return to your Inbox. To the left of each email in your inbox, there is a small check box. Click on the box corresponding to the email you want to label. Then, from the drop down list that says "More actions" select the label that you wish to apply. (From this drop down list, you can also create new labels. If you have checked the box next an email and click on the More Actions drop down list, you can also add a "New label".

Attaching Files: When sending an email to someone else, you can attach a file to it. When attaching a file, there are a few important details to keep in mind. If the other person does not need to edit the file, save it as a PDF (portable document format). When using an Apple (Mac), open the document you wish to send. Once it opens, select "File" from the menu at the top. Next, select "Print" and wait for the window to open. From the lower left hand corner, click the button that says "PDF" with an arrow pointing downward. From the drop down menu, choose the first option, "Save as PDF".

Return to your email inbox. Click on the link that says, "Compose Mail". Enter the email address of the person to whom you wish to send the email. Next, enter a subject, then underneath the subject line, click on "Attach a file". Next, click on the "Browse" button to the right. A window will open with your documents. From there, select the document that you wish to attach. Make sure that it is the PDF.

Bcc: This function stands for "Blind Carbon Copy". This allows you to send an email to more than one person without seeing other people's email addresses. If you are sending an email to a list of people and do not want the list of emails to be public knowledge, click on the "Add Bcc" link below the "To:" box. In this new box, enter email addresses of those people whose email addresses you wish to remain private.