Contacts and Groups

One of the best ways to reach a large group of people is via a group contact list. Using a contact list, you can contact a group of people that you email consistently (i.e. the parents of your students; a group of teachers). Google's email application, which we use at St. Anne's, allows you to make such an email contact list.

In order to create a contact list, click on Contacts on the left hand side of the email Inbox. (In the picture, "Contacts" is at the bottom of the list). Once you have clicked on the "Contact" link, you will be asked to name the group. Upon completing this step, you can start adding addresses to your new group. In order to add an email address to your new group, make sure that the group is highlighted before you start. (If you are adding names to this new list, the list will automatically be highlighted. Therefore, you can start adding addresses right away). In the example shown here:
"My Contacts" is highlighted, as seen by the blue band and dark blue color. Any email addresses that I type into the box (on the right side of the above image) that has the addition sign and says "Add to this group", will be placed into "My Contacts". Listed on the left hand side are the contact lists that I have previously created ("Former Co-workers, Math teachers and Science teachers").

When composing a new email, instead of typing in each Science teacher's email address, I can start typing "S-C-I" and the choice of selecting "Science Teachers" (group) will present itself. I can then click on this option, type up my email and send it to all of the Science teachers that I have added to that contact list.